Terms and Conditions



Booking a shoot


In order to secure a photo shooting session, a date reservation fee of 50% of the total is payable upon booking my services. This fee is non-refundable, however I will aim to accommodate for any unforeseen circumstances that may arise. If for any reason the shoot has to be cancelled on the basis of Tim Vasvi Photography not being able to carry out the services booked, a full refund will be offered if an alternative shoot date cannot be agreed upon.


If you need to change a booking date, please inform us at least 72 hours prior to your shoot. An administration fee of £50 may be applicable if sufficient notice is not given.


Studio based photo shoots carry an additional down payment to secure a studio session as well as the 50% date reservation fee which applies to all other services. As studios are booked externally, this is non-refundable. This down payment will be dependant upon the studios fees.





I will always try my best to arrive at a shoot within a dedicated time frame which will be arranged at the booking stage. If the shoot is a Location Based photo shoot, please try to ensure you arrive at the location with plenty of time to prepare prior to shooting. This helps both parties as a rushed and flustered preparation doesn’t leave you very relaxed, and this will come across in the photo’s


Limitation of Liability


The photographer’s entire liability to the client for any breach of an agreement, the unlikely event of a total photographic failure, claim, loss or injury is limited to a refund of the amount paid for services. Neither party shall be liable for indirect or consequential loss.


In the unlikely event of the photographer is unable to complete the coverage due to unforeseen circumstances, the photographer reserves the right to appoint another photographer to attend on his behalf to undertake the photography.


All contracts are based on the assumption that the undersigned have read and understood the contract and agree to the terms and conditions in their entirety.


Rights of Ownership and Reproduction


A copyright licence is granted for the images provided in high resolution for printing and sharing on social networks for personal use only. Any further use requires an additional licence to be obtained in agreement with Tim Vasvi Photography. The client agrees to hold Tim Vasvi harmless against any and all claims arising from any published images.


Tim Vasvi may reproduce, publish or exhibit a judicious selection of photographs as samples of this work to be shown to prospective clients and for instructional or institutional purposes consistent with the highest standards of taste and judgment.


Tim Vasvi owns and retains original images produced in connection with this agreement. However, because of limited controlled storage facilities and for liability reasons, they will not be retained by Tim Vasvi for more than 12 months after the wedding.


Capture, Post Production and Editing


Tim Vasvi Photography is not liable to deliver every image taken during a photo session unless this is otherwise agreed upon by both parties before the contract is signed. The determination of images delivered to the client is left to the sole discretion of Tim Vasvi Photography on the understanding that the best professional judgement is used.


The final post production and editing styles, effects and overall look of the images are left to the discretion of Tim Vasvi Photography as per the granting of both creative and artistic license in accordance with this agreement.


Due to changes of the weather and the availability and willingness of subjects Tim Vasvi Photography will do their best to honour requested photographs but do not undertake to guarantee any specific picture nor incorporate any specific background, location or group arrangement.



Hair and Make-up


Hair & Make-Up services are available on request for an additional fee. Please note that make-up artists are bought in on a per-request basis. Their services may need to be paid for up-front. This will be discussed with you during the booking stage. Make-up artists fees are additional to the compulsory date reservation fee of 50% when booking a photo shoot session.





I aim to provide digital copies of images for corporate clients within the time scales indicated below. If copies are also required on digital media, these will be sent via post once digital copies have been received. The time scales given are to ensure quality standards are met and maintained.


In most cases, Personal clients will receive both printed and digital media of their photographic images within the time scales indicated below. However these time scales can be affected by the number of airbrushed images and prints ordered due to the outsourcing of our printing process to an external photographic lab.



Events Photography - 5 working days

Product Photography - 10 Working Days



Home/Location Shoot - 10 to 14 days

Studio Shoot - 10 to 14 days

Weddings/Baptisms etc - 14 to 28 days



Clients under 18 need to be accompanied by a legal guardian.



The Website is provided without any warranties or guarantees. You must bear the risks associated with the use of the Internet. If I am informed of any inaccuracies in the material on the website I will try to correct them as soon as I can.



In particular I am not liable to you for the following:


Incompatibility of The Website with any of your computer or telecommunications equipment or software.


Technical problems or errors or interruptions of The Website.


Inadequacy of The Website to meet your requirements.



To the full extent allowed by applicable law, you agree that I will not be liable to you or any third party for any consequential or incidental damages (included but not limited to loss of revenue, loss of profits, loss of anticipated savings, wasted expenditure, loss or privacy or loss of data) or any other indirect, special or punitive damages whatsoever that arise out of or are related to the website.


Nothing in these Terms and Conditions excludes liability for death or personal injury caused by our negligence or fraud.


I aim to deal with any questions in a fair, confidential, swift and effective way. They should be directed via e-mail to me at info@timvasvi.com and include full contact details in addition to your e-mail address together with order number where appropriate.


I may update these Terms and Conditions from time to time.


The changes will apply to the use of The Website after we have given notice. If you do not wish to accept the new Terms and Conditions you should not continue to use The Website. If you continue to use The Website after the date on which the change comes into effect, your use of The Website indicates your agreement to be bound by the new Terms and Conditions.


I am committed to protecting your privacy. I will only use the information that we collect about you lawfully in accordance with the Data Protection Act.


The information we hold will be accurate and up to date. You can check the information that we hold about you by emailing us. If you find any inaccuracies we will delete or correct it promptly. The personal information which we hold will be held securely in accordance with our internal security policy and the law.


If we intend to transfer your information outside the EEA (European Economic Area) we will always obtain your consent first. We may use technology to track the patterns of behaviour of visitors to our site. This can include using a "cookie" which would be stored on your browser. You can usually modify your browser to prevent this happening. The information collected in this way can be used to identify you unless you modify your browser settings.


I make no promise that materials on the website are appropriate or available for use in locations outside the United Kingdom, and accessing The Website from territories where its contents are illegal or unlawful is prohibited. If you choose to access this site from locations outside the United Kingdom, you do so on your own initiative and are responsible for compliance with local laws.


These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales and any disputes will be decided only by the English courts. Any contracts between you and us are concluded in English.


If any of these Terms and Conditions is held by any court of competent authority to be unlawful, invalid or unenforceable, in whole or in part, this will not affect the validity of the remaining Terms and Conditions which will continue to be valid and enforceable to the fullest extent permitted by law.


If you breach these Terms and Conditions and we ignore this, we will still be entitled to use our rights and remedies at a later date or in any other situation where you breach the Terms and Conditions.


I shall not be liable for any breach of these Terms and Conditions beyond my reasonable control.


A person who is not a party to these Terms and Conditions shall have no right under the Contract (Rights of Third Parties) Act 1999 to enforce any term of these Terms and Conditions but this shall not affect any right or remedy of a third party which exists or is available apart from that Act.